Potential occupational standard
Occupational standard in development
Approved occupational standard
Occupational standard without apprenticeship
Custom occupational card
Apprenticeship
Higher Technical Qualification
T Level
Technical Qualification
Career starter apprenticeship
Royal apprenticeship
Occupational progression
Technical education progression
Mid green occupation
Dark green occupation
Favourite occupation
home Creative and design
Publishing assistant

Publishing assistant

Creative and design

Level 3 - Technical Occupation

Supporting key parts of the publishing process from the conception to production.

Reference: OCC0532

Status: assignment_turned_inApproved occupation

SOC 2020 code: 2493 Public relations professionals

SOC 2020 sub unit groups:

  • 3554/01 Advertising and marketing executives
  • 3412/04 Literary editors

Technical Education Products

ST0532:

Publishing assistant

(Level 3)

Approved for delivery

Employers involved in creating the standard:

Cambridge University Press, Faber & Faber, Walker Books, Penguin Random House, Hachette, Pearson, Sage Publishing, Simon & Schuster, Harper Collins, Wiley, Bloomsbury, Scholastic, Sweet Cherry, Jessica Kingsley, KoganPage

Summary

Publishing Assistants provide support for specific areas across all key parts of the publishing process from the conception of book, digital product, journal or other product (such as educational resources), through to the production, in a variety of paper and digital formats, and then to support the sales, marketing and publicity processes. Publishing Assistants will usually be involved with aspects of publishing which include editorial, marketing, sales, publicity, production, rights or digital. They will have an awareness or skills which stretch across the publishing process particularly in smaller organisations. They will typically report to an Editorial Manager and are involved with editing, proof reading and briefing external stakeholders about their work and the work of colleagues.

Employers involved in creating the standard:

Cambridge University Press, Faber & Faber, Walker Books, Penguin Random House, Hachette, Pearson, Sage Publishing, Simon & Schuster, Harper Collins, Wiley, Bloomsbury, Scholastic, Sweet Cherry, Jessica Kingsley, KoganPage

Keywords:

Assistant
Broadcast
Design
Information
Publishing

Knowledge, skills and behaviours (KSBs)

K1: K1: Your organisation and the wider publishing industry :
K2: K1:Your organisation’s strategy and publishing programme by genre and who your target users are.
K3: K1:The broader publishing industry
K4: K2: Publishing systems and software:
K5: K2: How to read and apply information/data using publishing systems such as Biblio and Stison which are used to produce and sell books, journals etc
K6: K2: The importance and risk to the business involved in maintaining and managing data
K7: K2: The range of standards and mark-up languages eg XML, LaTEX, HTML used in publishing for editing
K8: K2: Content management software that supports the production process eg digital, for the variety of content at your organisation
K9: K3: The critical path and range of publications:
K10: K3: The publishing journey from commissioning through to publication including working with manuscripts, proofs and advanced information sheets
K11: K3: The range of publications available such as illustrated books, academic publications, digital books, products and services including where appropriate apps and journals.
K12: K4: The editorial and production processes:
K13: K4: Key stages of the publishing process, which will include editing, proof reading and briefing stakeholders
K14: K4: How to check proofs where necessary and make sure printing matches the proof
K15: K4: The costing principles of new titles and reprints to ensure cost effective production of books, to schedule
K16: K4: How to ensure all information is up to date on relevant databases, including PDF files, application files and images
K17: K5: The sales, marketing and publicity processes:
K18: K5: The requirements of your (target users) trade partners such as bookshops, libraries, schools (teachers and students), universities, online distributors/sales.
K19: K5: The different methods used to connect and engage with influencers such as bloggers and journalists.
K20: K5: How to make appropriate connections and engage with readers
K21: K5: The options regarding digital content distribution and access; marketing strategies such as search engine optimisation, insights from web analytics; user experience and web optimisation
K22: K6: Rights management, digital processes:
K23: K6: Deal structures and Digital Rights Management with authors including fees, advances, royalties, licensing copyright, covering territory copyright, translation rights, and serial rights.
K24: k6: Company policies regarding copyright and permissions, including appropriate digital rights to ensure compliance.

S1: S1: Data Management:
S2: S1: Input and maintain data to produce publications that meet company, sales channel and audience requirements
S3: S1: Continually improve the quality of information/data in-line with best practice
S4: S2: Publishing Journey and where appropriate Editorial process
S5: S2: Follow publishing/editorial guidelines relevant to their role to produce publications that meet budgets, are on schedule and meet company and industry standards
S6: S2: Ensure appropriate changes are highlighted and agreed with stakeholders
S7: S2: Apply rigour and attention to detail
S8: S2: Escalate issues and concerns, in-line with company process, to ensure the publication is delivered to time and budget constraints and your agreed milestones are achieved
S9: S3: Stakeholder Management:
S10: S3:Clearly identify stakeholders and manage their expectations, presenting appropriate information to them clearly and concisely
S11: S3:Escalate issues and concerns regarding stakeholders as appropriate
S12: S4:Rights Management and Contracting:
S13: S4: Ensure that publications meet digital rights management and/or deal structures agreed with authors
S14: S4: Using templates, draft contracts as required by your company
S15: S5: Problem solving:
S16: S5: Think laterally and provide sensible solutions to unexpected challenges
S17: S6: Communication:
S18: S6: Communicate clearly with internal and external stakeholders.
S19: S6: Show confidence and flexibility when communicating with different stakeholders, ensuring an appropriate use of language and terminology
S20: S7: Team working:
S21: S7: Demonstrate a strong ability to work as part of a team, taking on tasks with enthusiasm and working cooperatively with others (in a timely fashion).
S22: S7: Demonstrate a clear understanding of the role you play in relation to other team members
S23: S7: Undertake tasks confidently and resourcefully, supporting the team and/or line manager as required
S24: S8: Working independently:
S25: S8: Be pro-active and purposeful when working on your activities, apply the appropriate knowledge and seek support when it is needed
S26: S8: Demonstrate good time-management

B1: B1: Discretion and confidentiality:
B2: B1: Show discretion when dealing with stakeholders, including colleagues, authors, customers and users, and maintain confidentiality when needed.
B3: B2: Attention to detail
B4: B2: Apply rigour and attention to detail in all tasks.
B5: B3: Determination to succeed
B6: B3: Consistently achieve personal and organisational targets
B7: B3: Take action to resolve day to day issues
B8: B3: Receptive to new ideas and respond well to day-to-day challenges
B9: B3: Resilient and determined to overcome obstacles
B10: B4: Inquisitive:
B11: B4: A willingness to learn and develop, embracing new challenges when they occur.
B12: B5: Passion
B13: B5: Demonstrates enthusiasm in their activities